FAQs - Dancing Bears Mountain Retreat

Frequently Asked Questions

Below you will find a list of questions often asked by our prospective guests. We hope you find this information helpful!

How do I check availability?

Look on the reservations calendar to see vacancies. Then, fill out the form to contact us with requested dates of stay, or call the phone number provided.

How is the reservation confirmed?

Your information will be added to our VRBO rental manager program and you will receive and email confirmation upon receipt of first payment. If stay is more than a month away, we will send two payment requests. The second payment will be due within 15 day of check-in.

What are the check-in instructions?

We ask that unless you have prior arrangements with us, depending on how our reservations are for the time you are there, check-in time would be 4:00 pm EST and check-out time would be 10:30 am EST. You will receive an email with a few documents that have local directions to our cabin, miscellaneous instructions, and contact info. We do have a gate that requires an access code at the entrance of Jake’s Ridge Way. Since the code is changed occasionally, we will email the access code by 3-5 days before you check-in date. If the code changes in the meantime or during your stay, we will notify you.

Can we use the fireplace?

Yes, you can. You will need to pick up some firewood at a local store. Make sure the flue is open.

What is included in the cabin?

The cabin is fully furnished and has a fully equipped kitchen. Also, a starter supply of soaps, paper towels, trash bags, toilet paper will be provided by the cleaning company. Each bathroom will also have enough towels for a couple of days, but can be laundered if needed in the laundry room downstairs. You will need to provide your own laundry soap.

Is smoking allowed in the cabins?

No, smoking is not allowed inside, only outside and on the decks.

Are there any age limits?

Yes. NO RENTALS will be permitted to anyone under the age of 21.

What form of payment is accepted?

Cashiers check, money order, or through our website with credit card or Paypal.

What are the directions to your cabin?

The full address will be provided to you in the documentation that will be emailed to you upon payment in full. You may also look at the “Area information” page to see our approximate location on the map.

Do you allow pets in your cabin?

No, pets are not allowed inside the cabin.

Do I need to do anything before leaving?

Please make sure you have washed the dishes used during your stay, swept floor, and wiped counter clean. If you are staying for more than a few days, and the trash adds up contact us or our cleaning company directly. There is a dump site before you get to the Kroger, and off of a road that runs beside the school. However, please leave the trash in the kitchen trash can and our cleaners will pick it up. You don’t need to strip the beds, or make them up. You can put dirty towels in one place on the floor of the bathroom if you’d like so the cleaners can pick them up easily.